Payments, Cancellation, Terms & Conditions

​​​​​​Applications for Support and/or Exhibition must be made in writing with the booking form.

IMPORTANT NOTE - ITALIAN REGULATIONS


Pharmaceutical Companies participating as sponsors or exhibitors MUST be registered at the Italian Ministry of Health. Companies must send the Italian Ministry of Health the names of physicians they intend to support at the Congress. Registration at the Ministry of Health MUST be completed no later than 70 days prior to the Congress. Please take this into consideration when starting your application process. Registration procedure will be made through a local agency, who will forward the registration request to the Italian Health Ministry 

PLEASE NOTE: Kenes International is not involved in the registration procedure. It is the pharmaceutical companies’ sole responsibility to adhere to the above regulations directly via a local agent.

Further details are available from AIFA (Agenzia Italiana del Farmaco – Tel. +39 06 5978401) Web: www.agenziafarmaco.gov.it/en

Our agent's details are: T Worldwide Tours & Meetings TWT srl Gianni Frontani Via Cagliari 13 00198 Roma, Italy Email: alupidi@twt-team.it Tel: +39 06 44249321 

CONTRACTS & CONFIRMATION

SUPPORTERS

Once a Booking Form is received, a contract will be sent to you for signature with an accompanying invoice. This contract should be signed and returned with a 60% deposit payment. Upon receipt of the Booking Form the organizer will reserve the items listed in it. Completion of the Booking Form by the Supporter shall be considered as a commitment to purchase the items.  

EXHIBITORS

Once a signed Booking Form is received, a confirmation of exhibition will be e-mailed to you with an accompanying invoice.  

SUPPORT TERMS & CONDITIONS

Terms and Conditions of Supporter are included in this Online Prospectus and will be included in the Supporter agreement. 

INSERT AND DISPLAY MATERIALS

Please note that all materials entering the venue incur a handling charge. This includes materials for inserts and display.  
​In order to receive a price quote for handling and to ensure arrival of your materials, please be sure to complete the "Pre-Advise" form included in the shipping instructions when you receive either the Exhibition or Symposia Technical Manuals.  

PAYMENT TERMS & METHODS

60% upon receipt of the Sponsorship agreement and first invoice
40% by August 3rd, 2016

All payments must be received before the start date of the Conference. Should the Exhibitor fail to complete payments prior to the commencement of the Conference, the Organizer will be entitled to cancel the reservation while cancellation will be subject to cancellation fees as determined below. 

Option 1: Payment by check (€). 
Please make checks payable to: 
Kenes International Organizers of Conferences Ltd - ATTD 2016 –Milan

Option 2: Payment by Bank Transfer (€). 
Please make drafts payable to:
Kenes International Organizers of Conferences Ltd - ATTD 2016– Milan 
Bank Account
Credit Suisse Bank Geneva, 1211 Geneva 70, Switzerland.
Account number
TBC
Kenes International Organizers of Congresses Ltd
Clearing number -  4835
Swift  - CRESCHZZ12A
IBAN  - CH88 0483 5069 3980 5258 5
All bank charges are the responsibility of the payer.

​CANCELLATION / MODIFICATION POLICY

Cancellation or modification of support items must be made in writing to the Support & Exhibition Sales Department: 
Judit Gondor at: jgondor@kenes.com. 

The organizers shall retain:
  • 10% of the agreed package amount if the cancellation / modification is made on or before June 15, 2016 inclusive.
  • 50% of the agreed package amount if the cancellation / modification is made between June 15, 2016 and October 17, 2016 inclusive.
  • 100% of the agreed package amount if the cancellation / modification is made from October 18, 2016 onwards.

VAT INFORMATION

VAT (Subject to Change)
All Supporter prices are exclusive of VAT, and are subject to VAT at the local rate which will be added to the invoice.
Where applicable VAT fees can be claimed through:
Mr. Richard Asquith
TH/IF VAT Services Managing Director
+44 (0) 870 067 8881 Work
+44 (0) 79 777 23645 mobile
richard.asquith@tmf-group.com
Dolphin House’ 2-5 Manchester Street
Brighton BN2 1TF, United Kingdom​

ILS: Adjust all information in the below table according to your country. We have file on SPS with all details:

https://kenes365.sharepoint.com/Quality%20Management/How%20To/Kenes%20-%20VAT%20on%20income%20-%202017%20v2.xlsx 

All prices are exclusive of VAT, and are subject to VAT which will be added to the invoice. The charge of the VAT will depend on the location of the supporting companies as follows:

Company Location

Applicable VAT Charge - Sponsorship

​Applicable VAT Charge - Exhibition

Portugal

Portuguese VAT applies

Current VAT Rate (subject to change): 23%

Portuguese VAT applies

Current VAT Rate (subject to change): 23%

European Union

Reverse charges applies
(Client VAT will apply)

​Portuguese VAT applies

Current VAT Rate (subject to change): 23%

Outside EU

Reverse charges applies
(Client VAT will apply)

​Portuguese VAT applies

Current VAT Rate (subject to change): 23%