Payments, Cancellation, Terms & Conditions

​​​​​​Applications for Support and/or Exhibition must be made in writing with the booking form.

IMPORTANT NOTE - ITALIAN REGULATIONS

Please make sure to register with the Italian Ministry of Health 70 days prior to CORA 2019 if your company is pharmaceutical. We recommend you do so by Mid-December 2018.

For further information, please check: 


Pharmaceutical Companies participating as sponsors or exhibitors MUST be registered at the Italian Ministry of Health. 

In Italy a Legislative Decree requires that any pharma company producing, promoting or commercializing medicines and providing funding directly or indirectly for the organization of a congress, have to notify their participation to the competent Unit of the Italian Medicines Agency (AIFA) at least 60 days before the congress. Request, evaluation and authorization are to be processed in the AIFA web-site.

For those companies that are presenting their application for the first time, it will be necessary to start their procedural steps 80 days before the congress, in order to obtain their SIS code, absolutely necessary to enter in the AIFA web.

Please take this into consideration when starting your application process. Registration procedure will be made through a local agency, who will forward the registration request to the Italian Health Ministry 

PLEASE NOTE: Kenes International is not involved in the registration procedure. It is the pharmaceutical companies’ sole responsibility to adhere to the above regulations directly via a local agent.

Further details are available from AIFA (Agenzia Italiana del Farmaco – Tel. +39 06 5978401) 
Web: www.agenziafarmaco.gov.it/en 

Our agent's details are: 
T Worldwide Tours & Meetings TWT srl 
Gianni Frontani 
Via Cagliari 13 00198 Roma, Italy 
Email: alupidi@twt-team.it 
Tel: +39 06 44249321 

CONTRACTS & CONFIRMATION

SUPPORTERS

Once a Booking Form is received, a contract will be sent to you for signature with an accompanying invoice. This contract should be signed and returned with a 60% deposit payment. Upon receipt of the Booking Form the organizer will reserve the items listed in it. Completion of the Booking Form by the Supporter shall be considered as a commitment to purchase the items.  

EXHIBITORS

Once a signed Booking Form is received, a confirmation of exhibition will be e-mailed to you with an accompanying invoice.  

SUPPORT TERMS & CONDITIONS

Terms and Conditions of Supporter are included in this Online Prospectus and will be included in the Supporter agreement. 

INSERT AND DISPLAY MATERIALS

Please note that all materials entering the venue incur a handling charge. This includes materials for inserts and display.  
​In order to receive a price quote for handling and to ensure arrival of your materials, please be sure to complete the "Pre-Advise" form included in the shipping instructions when you receive either the Exhibition or Symposia Technical Manuals.  

PAYMENT TERMS & METHODS

60% upon receipt of the Sponsorship agreement and first invoice

40% by September 14th, 2018

All payments must be received before the start date of the Conference. Should the Exhibitor fail to complete payments prior to the commencement of the Conference, the Organizer will be entitled to cancel the reservation while cancellation will be subject to cancellation fees as determined below. 

Option 1: Payment by check (€). 
Please make checks payable to: 

Kenes International Organizers of Conferences Ltd -CORA 2019-Florence


Option 2: Payment by Bank Transfer (€). 
Please make drafts payable to:

Kenes International Organizers of Conferences Ltd - CORA 2019-Florence
Bank Account

Credit Suisse Bank Geneva, 1211 Geneva 70, Switzerland.
Account number

693980-52-605

Kenes International Organizers of Congresses Ltd

Clearing number -  4835

Swift  -CRESCHZZ80A 

IBAN  -CH33 0483 5069 3980 5260 5


All bank charges are the responsibility of the payer.

​CANCELLATION / MODIFICATION POLICY

Cancellation or modification of support items must be made in writing to the Support & Exhibition Sales Department: 
Tikva Yossef at: nfreilich@kenes.com. 

The organizers shall retain:

  • 10% of the agreed package amount if the cancellation / modification is made on or before July 14, 2018 inclusive.

  • 50% of the agreed package amount if the cancellation / modification is made between July 14, 2018 and November 14th, 2018 inclusive.

  • 100% of the agreed package amount if the cancellation / modification is made from November 14th, 2018 onwards.


VAT INFORMATION

All prices are exclusive of VAT, and are subject to VAT which will be added to the invoice. The charge of the VAT will depend on the location of the supporting companies as follows:

Company Location

Applicable VAT Charge - Sponsorship

​Applicable VAT Charge - Exhibition

Italy 

Domestic charge should be applied 

Current VAT Rate (subject to change): 22%

Domestic charge should be applied 

Current VAT Rate (subject to change): 22%


European Union

General reverse charge should be applied 
Current VAT Rate (subject to change): 22%

Italian VAT applies

Current VAT Rate (subject to change): 22%

Outside EU

General reverse charge should be applied 

Current VAT Rate (subject to change): 22%

Italian VAT applies

Current VAT Rate (subject to change): 22%