Each exhibitor/supporter has received an e-mail with login details to access the Portal. The Portal enables Supporters and Exhibitors to:

• Submit company logo and profile
• Order lead retrieval (badge scanners Application)
• Submit deliverables as per your contract

Link to access the Portal CLICK HERE

Notes:

• The login details has been sent to the person signing the contract. This person is responsible for passing on the login details to third party if needed.
• Access to all Portal services will be available only after submission of your company profile and logo.
• Only deliverables as indicated in your contract, should be submitted via the Portal. Items not included in your contract will not be processed.

Kenes Group Contacts: 

Conference Organizer
Kenes Group
Rue François-Versonnex 7
1207 Geneva, Switzerland
M:  +41 22 908 0488

Industry Coordinator and Exhibition Manager
Ivette Sabau
E-mail: isabau@kenes.com

Industry Liaison & Sales
Petya Stoeva
E-mail: pstoeva@kenes.com

Hotel Accommodation
Liron Sharga
E-mail: lsharga@kenes.com
https://hotels.kenes.com/congress/cora25

Audio Visual Coordinator
Mike Perchig
E-mail: nest@nest-av.com

Registration Specialist
Niya Dimchevska​
E-mail: reg_cora25@kenes.com

Programme Coordinator
Valentina Danielsen
E-mail: vdanielsen@kenes.com

Product Marketing Coordinator
Jimena Meymar    tbc
E-mail: jmeymar@kenes.com

Official Contractors:

Catering
Villa Mabapa
Antonella Regazzo
M: +39 041 526 05 90 / +39 041 526 94 41
E-mail: catering@villamabapa.com
Online From:

Onsite Logistic Agent, Material Handing & Customs Clearance Agent
Merkour Expo Logistics GmbH
Irit Sofer
M: +972-52-8890129
E-mail: irit.sofer@merkur-expo.com
Merkur is the exclusive handler inside the venue.

Hostesses & Temporary Staff Hire
Gaia Borghi Servizi
Gaia Borghi
M:  + 39 338 5665 217
E-mail:servizi.gaiaborghi@gmail.com

Furniture / Graphics & Signage / Plants & Floral Arrangements
FLEXUS
Cosimo Andreoni 
M: +39 0558876696 / +39 3512025980 
E-mail: cosimo@flexus.space
Online Shop:
Furniture Catalogue:
Furniture Order form :

Plants & Flowers
Munaretto Flowers
M: +39 041 731 527
E-mail:info@munarettoflowers.com
Please contact directly the Agency

Action Item Please refer only to items which are included in your signed contract	Deadline	Contact Person
Staff Hotel Reservation	As soon as possible	Kenes Group Liron Shraga Hotel Operations Specialist lshraga@kenes.com
Payment of Invoice Balance	Must be received in full no later than one week prior to the Conference	Kenes Group Pazit Hochmitz  phochmitz@kenes.com
Symposium Final Program (for approval by Scientific Committee)	As soon as possible and no later than  Tuesday, January 23 ?¿?¿?¿	Kenes Group Ivette Sabau Exhibition & Industry Operations isabau@kenes.com
Advert inside the Mini Program	Friday, January 26 ?¿?¿?¿
Advert in the Mobile App	Friday, February 9 ?¿?¿?¡
Promotional E-mail Blast (Exclusive/Joint)	Monday, February 3
Text for Push Notifications	Friday, February 9 ?¿?¿
Badge Scanner/Lead Retrieval System Kenes Exclusive	Wednesday, February 19
Placing orders for Live Streaming, Voting / ’Ask the Speaker’/ Evaluation and other Technology Products and Services Kenes Exclusive	As early as possible and no later than Thursday, February 1 ?¿?¿?¿ Orders received after the deadline will incur rush fees	Kenes Group Jimena Meymar Product Marketing Coordinator jmeymar@kenes.com
Catering Services	Friday, February 9 ?¿?¿?¿ After this deadline surcharge will be applied, subject to items availability.	Villa Mabapa Antonella Regazzo M: +39 041 526 05 90 / +39 041 526 94 catering@villamabapa.com villamabapa.com
Hostesses & Temporary Staff Hire	Friday, February 16 ?¿?¿	Gaia Borghi Servizi Gaia Borghi M: +39 388 5665217 servizi.gaiaborghi@gmail.com gaiaborghiservizi.wixsite.com
Furniture / Graphics & Signage	Monday, February, 10	FLEXUS Cosimo Andreoni M: +39 0558876696 / +39 3512025980 cosimo@flexus.space Online Shop: Flexus Space
Dedicated Wi-Fi / Internet Kenes Exclusive	Wednesday, February 5	Kenes Group Ivette Sabau Exhibition & Industry Operations isabau@kenes.com
AV – scheduling Tech rehearsal, placing orders for extra AV for the Sponsored Symposia and AV for Meeting rooms	As early as possible and no later than Thursday, February 15 ?¿?¿?¿ Orders received after the deadline will incur rush fees	Mike Perchig nest@nest-av.com
Shipping & Material Handling Services
Door to door & Airfreight shipments	Please contact Merkur	Merkur Expo Logistics Irit Sofer M: +972-52-8890129 irit.sofer@merkur-expo.com
Shipment via Warehouse	No later than March 1 We highly recommend using this option
Exhibition goods – Direct deliveries to Conference venue only full load trucks	Subject to time slot Please contact Merkur

• Industry Symposia: https://adpd.kenes.com/industry-sessions/

Important notes:

• Industry Supported Sessions are not included in main conference CME/CPD credits.
• In order to support you in the best possible way, please share your plans and requirements with us. This information is invaluable for the success of your symposium. Please coordinate directly with the Industry Coordinator Ivette Sabau at: isabau@kenes.com.
• We recommend arriving early to set up the hall prior to the start of your Symposium. A member of the Kenes Operational team will be available onsite should you need any assistance.
• Handouts are allowed to be distributed at the entrance to the Symposium hall; however, it is NOT permitted to place material on the seats inside the hall. We encourage supporters to consider digital alternatives, minimizing paper waste.
• Printed tent cards placed on the head table are allowed and should be produced and provided by supporter.
• We ask presenters to follow the time schedule precisely in order for the day’s events may run smoothly. The updated scientific program can be found on the CORA 2025 Conference Website.
• Blackout Policy: we respectfully request that all supporters (sponsors, exhibitors, special interest groups, and other stakeholders) comply with the conference blackout policy and refrain from holding organized meetings or events in parallel to the scientific program. Click here to view the conference program

• Catering is exclusive to Villa Mabapa and should be ordered in advance.
• Lunch boxes can be taken into the symposium halls.
• Other arrangements – upon request. If you would have any different F&B request for your symposium, please contact the Industry Coordinator first isabau@kenes.com, so we can check for you.
• Supporters who wish to order Lunch boxes for their symposium or any food and beverages for their meeting/hospitality room are welcome to do so directly with Villa Mabapa. Kindly contact Ms Antonella Regazzo at catering@villamabapa.com
• Deadline: February 3
• Please take into consideration that coffe and refreshments will be served in the Exhibition Hall according to the Conference timetable (click here for the most updated timetable).
• If you are planning to offer catering together with the symposium, it is recommended to indicate this in all publications (as long as it is in line with the supporter’s internal compliance policy).

We strongly recommend scheduling a technical rehearsal in the hall itself and testing the Presentations during that rehearsal. Please make arrangements directly with the Conference Audio Visual Coordinator, Mike Perchig at: nest@nest-av.com. A technical rehearsal is offered free of charge; however additional charges may apply, depending on hall availability, rehearsal requirements and overtime of the technicians.

As indicated in the sponsorship agreement, the supporting company, in addition to the support fee, must cover all speakers’ expenses, including registration fees, accommodation and travel expenses. This also applies in the case where the Sponsored Symposium speakers have already been invited by the CORA 2025Conference.

Symposia Halls – Technical Details
Hall Name	Location	Area (sqm)	Hall Capacity	Hall Layout
Sala Mosaici 2	Level 3	259sqm	220 pax	Theater

 

Speaker Lectern in Auditorium I
Vertical 49″ Plasma screen in front of the lectern, facing the audience, projecting a PPT with the name of the speaker. Lectern will be branded digitally at no extra cost. Please contact the Audio-Visual Coordinator, Mr. Mike Perchig (email: nest@nest-av.com), in order to design the images according to the required resolution. The “virtual” banner can include the title of the Symposium and the name and logo of the Sponsor Self-branding is not permitted	For demonstration only (the photo was taken in a different venue)
Head Table in Mosaici 2 Hall
The head table will be branded with the general conference branding. If you are interested to have your own company branding note that this is optional and should be arranged in advance and covered by the sponsoring company. If you prefer to have your own company branding for the head table, please contact the Industry Coordinator Ivette Sabau isabau@kenes.com to discuss the options. The official supplier for producing the branding of the head table is FLEXUS. Self-branding of the head table is not permitted Using the CORA 2025 logo for the branding is not allowed.
The default stage setting in Mosaici 2 hall includes 2 speaker lectern and a head table. For alternative stage setting and/or different set-up, please contact Ivette Sabau at: isabau@kenes.com (depending on the requirements, additional fees may incur).

 

Head Table in Auditorium I for afternoon sessions
6 x armchairs 3 x coffee table modules * The head table will remain on stage but will not be used, unless specifically requested by the sponsor. Signage exclusivity for LISBOA-FCE (see details below) Self-branding of the head table is not permitted. Sufficient seating for up to 6 persons	For demonstration only (the photo was taken in a different venue)
The default stage setting in Auditorium I for the afternoon sessions includes 1 speaker lectern, 6 armchairs and 2 or 3 coffee tables. The head table will remain on stage but will not be used, unless specifically requested by the sponsor. View Example here. For alternative/additional arrangements please contact Ivette Sabau at isabau@kenes.com (depending on the requirements, additional fees may incur)

The indusstry symposia session will take place in Mosaici 2 hall as per the bellow layout:

TBC

Presentations Upload Onsite

If you are using a PowerPoint presentation (or any other PC-based application), please note that you have to deliver it on a USB Memory stick to one of the technicians in the Speakers’ Ready Room as soon as you arrive at the Venue in the morning – and at least 2 hours before the start of the session.

Please note that conference computers are supplied with Office 2019 (at least) and the native ratio of the projection on the screens in the halls is 16:9.

If you include video clips in your PowerPoint presentation, be sure to test it with the technician in the Speakers’ Ready Room at least 2 hours before the start of the session or as soon as you arrive at the venue in the morning. Please make sure to check it with the technician in the session hall where your lecture is taking place, during a coffee or lunch break prior to your session, at least 30 minutes before the start of the session – even after checking it in the Speakers’ Ready Room.

Important Note for Macintosh Users

To use MAC presentations on the PC compatible conference computer, please note that you need to prepare it according to the instructions below, before taking it to the speaker room:

• Convert it to PowerPoint or PDF.
• Use a common font, such as Arial, Times New Roman, Verdana etc. (Special characters might be changed to a default font on a PowerPoint-based PC).
• Insert the images as JPG files (and not TIF, PNG or PICT – these images will not be visible on a PowerPoint based PC).

 

Technical Rehearsal

As previously mentioned, we strongly recommend scheduling a technical rehearsal in the hall itself and testing the Presentations during that rehearsal. Please make arrangements directly with the Conference Audio Visual Coordinator, Mike Perchig at: nest@nest-av.com. A technical rehearsal is offered free of charge; however additional charges may apply, depending on hall availability, rehearsal requirements and overtime of the technicians.

Please submit the final symposium program using Agenda-Format via email to the Industry Coordinator Ivette Sabau at: isabau@kenes.com as early as possible and no later than Tuesday, January 22, 2025.

The proposed program should include:

• Session Title (up to 110 characters including spaces)
• Session Description (up to 200 words. Hyperlinks can be included)
• Speaker Presentations Titles
• Timing – duration of each speaker presentation and full timing of the agenda
• Speaker/Moderator Full Name
• Speaker/ Moderator Country
• Speaker/ Moderator E-mail
• Speaker/ Moderator Affiliation (optional)
• Speaker/ Moderator Bio and Photo (please see specs below)

Please see below specs for Speaker Bio and Photo.

• Speaker Bio – up to 200 words.
• Speaker Photo – 180×240 px, JPG Format

In case of any changes to your symposium title or program after the initial submission, please update the Industry Coordinator Ivette Sabau at: isabau@kenes.com.

Due to accreditation criteria for this conference, which is CME certified, the following rules must apply:
Guidelines to follow when creating your promotional items and content:

• CORA logo should NOT be used in any promotional materials created by the supporter.
• Materials created by companies should NOT utilize the main event marketing look and feel.
• When promoting your symposium, please always indicate on any of your promotional materials: This session is not included in the main event CME/CPD credits
• When promoting your symposium, you are allowed ​to use the phrase: Official symposium of the 8^th International Congress on Controversies in Rheumatology and Autoimmunity
• When creating adverts for mobile app, program book and mailshots it is allowed to promote product, symposia or company promotion. When promoting symposia please always indicate the following text inside: This session is not included in main event CME/CPD credits

Kindly refer only to the relevant items in accordance with your sponsorship agreement.

Advertisement in the Mobile App – Carousel Image

Supporters who are entitled to an advertisement in the mobile app, are kindly requested to submit the file via email to the Industry Coordinator Ivette Sabau at isabau@kenes.com by Friday, February 9.
File format: PNG or JPG (up to 800kb)
Size: 780px x 1688px

Please note that the ad is a static image, and is not clickable. We recommend avoiding using small text, so the advert can be readable when displayed on a mobile screen.

Promotional Email Blast – Exclusive

For supporters entitled to an exclusive e-mail blast as per their signed contract, kindly submit the files by Friday, February 9 via email to the IIndustry Coordinator Ivette Sabau at isabau@kenes.com

Please send the HTML version of your mailshot and other relevant files together in zip folder and send us everything with the subject line.

Please click here to download the e-mail blast design requirements. These guidelines should be forwarded to your web-designer/Programmer.

Ready-to-use HTML templates are available upon request (no extra charge). Please contact the Industry manager if you are interested in these.

Important notes:

• In case the webmail is promoting a sponsored symposium, please include the following disclaimer: This session is not included in main event CME/CPD credits.
• It is not allowed to use the CORA logo. The conference banner will be added to the webmail’s header by Kenes.
• The “From” field will be “CORA 2025 Supporters”
• The exact launch date will be determined by Kenes in due course. The E-mail Blast will be sent out to the pre-registered delegates who have agreed to receive promotional material from supporters.
• Content received after the deadline may be processed for an additional fee of EUR 500.

Push Notification

For supporters entitled to push notification as per their signed contract, kindly submit the text by Friday, February 9 by e-mail to Industry Coordinator Ivette Sabau at isabau@kenes.com according to below guidelines:   

• Message title – Maximum 40 characters including spaces
• Message body – Maximum 140 characters including spaces

Important notes:

• Please specify your preferred date and time when submitting the text. We will do our best to accommodate this request. The final schedule of the push will be determined closer to the conference, considering the overall push notifications schedule of the conference.
• Push notifications will be sent out during official breaks only in order not to disturb the participants who are inside session halls when sessions are taking place.
  The updated program timetable including list of breaks can be found on the conference website under “Scientific Program” page (click here).
• Content is subject to the approval of CORA.
• Please make sure to indicate company name either on the title or in the message body.
• Push Notifications via the mobile app are sent only to participants who download the app and accept to receive notifications.
• Push notifications look different across various browsers, device types, and operating systems.

Advert Inside the Mini Program

Supporters entitled to an advert inside the mini program as per their signed contract, are kindly asked to submit the file no later than Friday, January 26 by e-mail to Industry Coordinator Ivette Sabau at isabau@kenes.com  according to these specifications:   

• PDF format, Press quality, CMYK only, Fonts and images embedded.
• Please be sure to leave an extra 3mm of your artwork around the edge (bleed) to allow more leeway when the printer trims the pages.

Symposium supporters have the option to create signage promoting their symposium according to the below guidelines. The symposium signage should be produced by the supporter. Please make sure to follow the guidelines specified at the beginning of this section.

Session Hall Signage

Self-Standing Sign at the Entrance
One stand-alone sign to be placed at the entrance of the session hall 30 minutes prior to the sessions published start time. Please make sure to indicate the following disclosure on the sign: This session is not included in main event CME/CPD credits.

Stage Banners
1 x free standing vertical sign to be placed on/next to the stage. Maximum dimensions: 150cm wide x 250cm high.

Lectern
xxx

Panoramic screen
In addition to the above, in Auditorium I it will be possible to digitally brand the Panoramic screen (for dimensions, please refer to Section: Audio-Visual (AV) Equipment)

Signage in the Exhibition Area

Self-Standing Sign
The Supporter is entitled to place one sign (85cm wide x 200cm high) advertising the Symposium on the day of the session only. The sign may be placed in the exhibition area during exhibition opening hours. Please liaise onsite with the Industry Coordinator and Exhibition Manager regarding exact time and location.

Notice:
Due to CME/CPD accreditation criteria, you may not place signage advertising your symposium in any other locations unless coordinated with Kenes staff onsite.

Symposium Badges

Each symposium organizer is entitled up to 10 Symposium badges which allow access to their Industry Session only. These badges will not display individual names.
Symposium badges will be prepared upon request only and can be collected at the Registration desk 2 hours prior to start of your Industry session. Symposium Badges needs to be returned to the Registration desk after the session has ended.

Wi-Fi. YO

Complimentary Wi-Fi will be provided by the conference during official conference days at most areas. This public Wi-Fi connection is limited for basic web browsing or checking e-mails.

Should you require Wi-Fi or an internet line during your symposium or for your meeting room, please let us know in advance and we will send you a quote.
Wired internet and Wi-Fi connection may be ordered through FLEXUS until Monday, February 10.
Please contact FLEXUS: cosimo@flexus.space

Meeting Rooms / Hospitality Rooms

Supporters interested in renting a meeting room during CORA 2025 Conference should contact Industry Liaison & Sales, Ms. Petya Stoeva: pstoeva@kenes.com

Parking (for car or small van – hand-carry items only) ?¿?¿

The CCL has an underground parking garage and an uncovered car park  with 1100 spaces. Click here for further information.

Waste Disposal

Please note that it is the supporter’s responsibility to leave the symposium session hall in a clean and tidy manner once the symposium has finished. Any items such as leaflets, banners, roll-ups must be removed from the hall at the end of the session. Any discarded waste, including promotional material, left behind will be removed by the conference organizers at the expense of the supporter concerned.

Catering

Catering is exclusive to Villa Mabapa and should be ordered in advance. Supporters who wish to order food and beverages for their symposium, meeting/hospitality room or exhibition booth, are welcome to do so directly with Villa Mabapa.
Ms Antonella Regazzo
E-mail: catering@villamabapa.com
Catering is exclusive to Villa Mabapa

For your information, refreshments, and lunches (included in the registration fee) will be served in the exhibition area as per times scheduled in the scientific program.

Hostesses & Temporary Staff Hire

Supporters who wish to order hostess services for their symposium, are welcome to do so directly with Gaia Borghi Servizi:
Ms Gaia Borghi
E-mail:servizi.gaiaborghi@gmail.com

“K‐Lead” Application – Barcode Scanner Application (no device included)

WHAT IS K-LEAD APP?
Lead Retrieval systems are a helpful tool for receiving participants’ contact information when they visit your booth or attend your symposium. The information obtained by lead retrieval system enables Exhibitors and supporters to enhance their database by securing valuable leads for further marketing and communication.

HOW DOES IT WORK?
Exhibitors can download the “K-Lead” app onto their own smart phone or tablet and transform their device into an instant, easy lead retrieval system and capture participants’ full contact information with a quick scan of their badge.

The advantages of the “K-Lead” application:

• Effortless process using registration badge barcode.
• Allows to immediately view the leads information.
• Ability to insert exhibitor’s comments for each lead.
• Ability to quickly scan delegates as they enter the session hall by using the “Quick Scan” function.
• The application is available for download from Apple store or Google play: “K-Lead App”.

COST
Cost per license: EUR 700 (excluding 4% credit card charges fees, excluding VAT if applicable)

NB! Please note that device is not included. The Application should be installed on your company/personal device (tablet/smart phone). Operational information will be sent in due course.

Deadline: Wednesday, February 19
Onsite rate of EUR 750 will be applied for order received after above deadline.

IMPORTANT TO KNOW
Device is not included. The Application should be installed on your company/personal device (tablet/smart phone).

• In accordance with the general data protection regulation (GDPR), Kenes Group has updated its privacy policy. You can view our updated privacy notice here.
• Kenes will not share delegate’s personal data with third parties without their consent.
• Please note that similarly to sharing a business card, presenting a delegate badge for scanning at exhibition booths or industry symposia constitutes an expression of consent to share their personal details with the company that is scanning their badge so that it may contact them in the future.
• Barcodes on delegate’s badges contain contact information as supplied by the delegate or the agency responsible for the registration process of the delegate. We regret that in some cases, such as when group registration is completed by a company, we may not be in possession of the full contact details.
• In addition, please note that neither Kenes Group nor the Organising Committee is responsible for the content of the information.

If further assistance is required to place your order, or you have not received your login details please contact the Industry Coordinator, Ivette Sabau at: isabau@kenes.com

Maximize your Participant Experience – Use our innovative technologies for your Symposium

Kenes is proud to deliver a wide variety of quality onsite technology products and services.
We offer:

• Live Streaming and many more products designed for capturing and recording symposium content.
• Voting, Evaluations, and more products designed for increasing participant’s interaction during symposium sessions.
• Translation services for any language are available in two options. The conventional approach involves local interpreters and the use of headphone receivers. Alternatively, we offer a cutting-edge AI-powered solution. With this innovative method, participants can access live translations and captions seamlessly by scanning a QR code on their mobile phones.

We also provide tailor made customized solutions – contact us to make it happen! For more onsite products opportunities and price quotes – click here!

For more onsite products opportunities and price quotes – click here!

 

PLEASE NOTE: All product solutions are offered exclusively by Kenes Group.

Please contact us to discuss your needs and our relevant solutions.

Please submit your order by Tuesday, February 1. Orders received after the deadline will incur rush fees.

Kindly note that Merkur Expo Logistics GmbH is the sole official on-site agent nominated by Kenes Group to handle all in/out shipments arriving to this conference.

Contact details:
Merkur Expo Logistics GmbH

For any questions/clarifications, please contact Markus Meyer by:

E-Mail: Markus.Meyer@merkur-expo.com

Mobile: + 49 (0) 173 7925787

Range of services:

• Transport, national or international
• Temporary or permanent customs clearances
• Coordination of deliveries, delivery time slot management
• Unloading, delivery to the hall/exhibition-stand, fork-lifting
• Storage of empty boxes and crates during the event
• Accessible storage for brochures and give-away items during the event

The shipping instructions at the end of this manual are provided to assist with your preparation for the correct and timely dispatch of materials to the conference. Please follow the instructions closely.
The shipping instructions include:

• Shipping Instructions
• Tariff
• Material Handling Form
• Shipping Labels

In order to follow up on your shipment and to confirm arrival on time, we kindly ask you to provide the official shipping agent with the following information prior to shipping:

1. Number of pieces (pallets, boxes, cartons, etc.)
2. Way of transport (road freight, courrier services, airfreight, ocean)
3. Airway bill number

Supporters may choose to use their own services to deliver their goods to the venue door. However, no other company is permitted to deliver, operate, and handle goods inside the venue.

Merkur has the responsibility of receiving and handling all materials for a fee as published on the “Tariff” section at the end of this manual. Handling rates are based on the incoming weight of shipments. Merkur must have payment before forwarding freight.

In order to receive a price quote for handling and to assure arrival of your materials, please be sure to complete the “Pre-advise” form included in the shipping instructions.

Shipments sent directly to the venue prior to the set-up period Sunday, March 5, will be refused by the venue.

Insurance of Goods

All cargo should be insured from point of origin.

To view the Shipping Instructions, including Tariffs, Material Handling please select the relevant links:

Please Note: All advanced shipments and deliveries to the Merkur warehouse, including by courier, must be coordinated with Merkur.

Important: Shipping Labels must be attached to all boxes.

For any questions/clarifications, please contact Markus Meyer by:

E-Mail: Markus.Meyer@merkur-expo.com

Mobile: + 49 (0) 173 7925787